Match a supplier invoice

Once an order’s goods have arrived, record the supplier’s invoice against it.

1. Open the purchase order. It shows Received.
2. Select Match invoice.
3. Enter the Invoice number and the Invoice total (inc VAT).
4. Select Match invoice.

Under Supplier invoice, Sustainable ERP compares the invoice with the value of the goods you received:

• Difference from goods received shows if the supplier charged more or less. Check the price or ask the supplier for a credit.
• If the same invoice number is already on another order from that supplier, you’ll see a warning, so the same invoice isn’t paid twice.

When it’s all settled, select Close.

Who can do this

By default, Accounts, the operations manager and the administrator.

Sending supplier invoices to your accounting package isn’t available yet. Enter them there as you do now.